A Retail BI Case Study

A look at how one organization adopted BI tools to better understand its business.

Papa Gino’s is a restaurant chain based in Dedham, MA specializing in American-style pizza, pasta, subs, salads, and a variety of appetizers. There are over 200 Papa Gino’s locations in Connecticut, Maine, Massachusetts, New Hampshire, and Rhode Island. Like many mid-market retail organizations, it has had its challenges in getting real-time information to field employees.

I recently sat down with Papa Gino’s CIO Paul Valle to talk about how his company deployed Cognos, a new business intelligence (BI) tool. The following are excerpts from that conversation.

How long did it take to get Cognos up and running?

It took about eight months. This included installing the application and hardware, as well as creating our first complicated dashboard. We had the help of a valuable IBM implementation partner, QueBIT. (Note: Papa Gino’s and QueBIT were recently selected for IBM’s Engine of the Week Award. This honor is given to midsize businesses that have transformed themselves using insight and IBM technology.)

Talk about the data challenges you faced prior to implementing Cognos tools.

All reporting was Excel-based. It was a bit of a mess. Our users struggled with extreme complexity across multiple tabs, workbooks, and even servers. Workbooks contained the same data which was unfortunately not necessarily in agreement. We maintained a multitude of sources for data, making it impossible to bring it together effectively.

How does the field access BI? Desktop? Tablet? SmartPhone?

Current field access is via laptop for direct access to Cognos. Some report distribution happens thru email. We are peparing to deploy smartphones and tablets to field team members in the near future.

Can you provide specific measures of success? Yes, customer satisfaction has improved, but can you cite specific KPIs?

We were able to report on and improve upon several guest service metrics. The metrics measure things like:

  • How quickly we answer the phone
  • Whether guests are getting busy signals or perhaps abandoning calls
  • The frequency we deliver in accordance with our promised times

Once we gained visibility to our business, we were able to focus on the opportunities, the low-hanging fruit. As such, we have seen improvements in guest satisfaction.

For more on Papa Gino’s use of BI, watch the video below:

Simon Says

PapaGino’s shows that the benefits of emerging technologies need not be confined to large organizations. Mid-market companies can see improvements in many areas as well.

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This post was written as part of the IBM for Midsize Business program, which provides midsize businesses with the tools, expertise and solutions they need to become engines of a smarter planet.

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